WA: Q&A Can one owner stop a senseless strata decision?

This article is about council of owners decision making and what lot owners can do to challenge this.

Table of Contents:

• QUESTION: Can the COO ignore a valid resolution because they do not agree with the outcome?
• QUESTION: Our strata complex has security gates. Can one resident dictate the opening and closing times of the complex’s security gates, or does this require the agreement of all owners?
• QUESTION: Can the council of owners install a tap, for the use of all residents, on my property without my approval or approval from all owners?
• QUESTION: If the council of owners replace signage in common property car parks, should the change be recorded in the meeting minutes?
• QUESTION: If a CoO member disagrees with the majority regarding decisions on a quote, can they present alternative quotes to all owners for a final decision?
• QUESTION: If our by-laws require annual window cleaning, can the chair decide to forgo this maintenance without confirming with council members?
• QUESTION: Our strata company has a process for organising repairs to common property. Without notice, an owner organised repairs and requested the strata company contribute to the invoice. Should the company refuse to pay?
• QUESTION: We are replacing the pool lining of our pool. Are there any legislative restrictions on the colour lining we can have?
• QUESTION: Our request for permission to install an air conditioner has been refused due to concerns about the overload on our MDF. Although the Council is looking into this, it’s been 3 months. How do we get this moving along?
• QUESTION: My strata has major capital works to carry out around the complex. At the general meeting, we opted for the loan although we have sufficient funds to finance repairs ourselves. Can our Strata company can impose a loan on me?
• QUESTION: Our scheme has washing machines. The maintenance of the machines has been outsourced to a contractor and charges for use have been introduced. Can residents be charged a fee to use items of common property?
• QUESTION: The Strata Company in our 5 lot scheme has been maintaining one lot’s roses. This places a financial burden on me. There are no bylaws in place for this. What recourse do I have?
• QUESTION: Due to a recent break-in, access via a fire door has been restricted, causing residents inconvenience. Can a COO impose such a restriction?
• QUESTION: Are decisions made by a CoO arrived at by majority rule?
• QUESTION: At the recent AGM, a motion was passed to spend $90K+ on a security upgrade. As a small group of owners who oppose due to lack of transparency around the decision, what can we do?

Question: Can the COO ignore a valid resolution because they do not agree with the outcome?

A valid resolution, detailed on the AGM notice of meeting, was passed unanimously by attending owners. The incoming council of owners (COO) decided not to act on the resolution.

Does the COO have the right to ignore the vote because they disagree with the outcome? Should resolutions that comply with the Act and by-laws passed at meetings of owners be regarded as COO instructions?

Answer: The COO do not have the authority to disregard a properly passed resolution simply because they disagree with it.

A valid resolution, listed on the AGM agenda and passed unanimously by those in attendance, carries weight. Once passed, it becomes a decision of the strata company — not just a suggestion. While the incoming COO is responsible for implementing resolutions, they do not have the authority to disregard a properly passed resolution simply because they disagree with it.

Unless the resolution is later overturned or amended by the owners at a general meeting, it should be treated as an instruction from the strata company to the COO. This is particularly the case when the resolution complies with the Strata Titles Act 1985 and the scheme’s by-laws.

If the COO is unsure about how to action the resolution or has legitimate concerns (e.g. legal risks, cost blowouts, or new information), the correct course would be to raise the matter at the next general meeting or seek further direction from the owners — not to ignore the resolution entirely.

Jordan Dinga
Abode Strata
E: [email protected]
P: 08 9368 2221

This post appears in the June 2025 edition of The WA Strata Magazine.

Question: Our strata complex has security gates. Can one resident dictate the opening and closing times of the complex’s security gates, or does this require the agreement of all owners?

Answer: A single resident cannot decide when the gate should open or close.

Because the security gate is part of the common property, it’s owned collectively by all owners. Under the Strata Titles Act, the strata company (or its elected council) manages common property for everyone’s benefit. Therefore, a single resident cannot decide when the gate should opened or closed.

Any changes to the gate’s timing must be approved by the council of owners (or, if there is no council, then by all owners). Unless a bylaw or agreement grants one resident the right to set gate times, decisions about the gate must be made by the strata company and its council in the interests of all owners.

Courtney Butters-Kerr
B Strata
E: [email protected]
P: 9382 7700

This post appears in the March 2025 edition of The WA Strata Magazine.

Question: Can the council of owners install a tap, for the use of all residents, on my property without my approval or approval from all owners?

I’m a lot owner in a strata scheme in WA. Recently, while having a coffee with several lot owners, the subject of installing a new tap in a common property garden for residents to water their section of the garden came up. A week later, without consulting the owners, the council of owners decided to go ahead with the installation.

The plumber installed the tap on my property. The strata manager apologised for not informing me but said the council of owners isn’t required to consult with all lot owners. Is this correct?

Answer: Determining what matters require council versus all owners’ approval can be tricky.

If the area is definitely your property or exclusive use, the council of owners likely should have provided prior notice before proceeding.

However, it sounds like the water line is a common water line, which means they may very well be entitled to carry out this work without your approval.

Determining what matters require council versus all owners’ approval can be tricky, as it depends on your specific strata plan and by-laws. Reviewing these documents to understand the boundaries and decision-making authority within your scheme is a good idea.

Jordan Dinga
Abode Strata
E: [email protected]
P: 08 9368 2221

This post appears in Strata News #724.

Question: If the council of owners replace signage in common property car parks, should the change be recorded in the meeting minutes?

Our council of owners decided to replace signage in our common property car parks. The new wording differs from the agreed house rules. There was no AGM authorising this change. Should this change be recorded in the council of owners’ meeting minutes?

The replaced signs were in good order. The new signs omit the words “Residents Parking”, which is permitted by the approved house rules.

Despite requests under Section 107 of the Act, the council of owners has not provided the minutes.

Answer: The decision should be recorded in the council of owners meeting minutes.

Under Section 91 of the Strata Titles Act 1985 as amended, the strata company must control and manage the common property for the benefit of all the owners of lots.

The functions of a strata company under Section 135, and subject to the Act or any restriction imposed or direction given by an ordinary resolution, are to be performed by the council of the strata company.

For the council to make a decision to order new signs and omit the words “Residents Parking”, it appears that common property parking bays may have been abused by residents claiming the bays for their own exclusive use on a permanent basis. If that is the case, I suggest that a decision to replace the signs due to this be recorded in the council of owners meeting minutes and that the house rules be amended accordingly. I am not aware of this strata company’s bylaws. In the absence of a bylaw that authorises the strata company to make rules about the common property parking from time to time, I also suggest that any changes to the house rules be properly adopted at a general meeting by the owners. House rules are, however, not bylaws and cannot be enforced. The main duty of the council is to manage the common property for the benefit of all the owners of the lots.

Under Section 107 of the Strata Titles Act 1985, an owner can make an application to the strata company for the inspection of records of the strata company, under Section 109 and upon payment of the prescribed fee of $1.00 to the strata company, the strata company has a duty to make available for inspection that material as so required to be inspected by the owner at a place and time so agreed within 3 days after the strata company is given the application which must be within 10 days after the application has been made by the owner. A penalty of $3,000 is attached if the strata company fails to do so.

Please note though, under Section 109(5), the strata company is not obliged to provide copies of any material belonging to the strata company to an owner or other person with a proper interest, but if they do, they may charge a fee prescribed in the Strata Titles (General) Regulations 2019.

This is general information and should not be considered to be legal advice. You should obtain legal advice specific to your individual situation.

Marietta Metzger
magixstrata
E: [email protected]
P: 08 6559 7498

This post appears in the December 2024 edition of The WA Strata Magazine.

Question: If a CoO member disagrees with the majority regarding decisions on a quote, can they present alternative quotes to all owners for a final decision?

I am a member of a three-person council of owners (CoO) for a 14-unit strata scheme. We recently sought gutter cleaning quotes, some through our strata management and some through me as a CoO member. The quotes provided by the strata manager do not represent the best value. The other two CoO members are happy to proceed with the strata manager’s quote, which is almost $150 more than the quote I obtained.

As a CoO member, I am mindful of my obligation to obtain the best value for unit owners, and proceeding with a more expensive quote without supportable reasons is not only doing the owners a disservice but also means the CoO is not appropriately discharging its duties.

If the other CoO members insist on proceeding with the more expensive quote, can I take the quotes to all owners and allow them to make a decision? Our scheme is in quite a state of disrepair and needs considerable work.

Answer: If the scheme has delegated this decision to the council of owners, the majority decision prevails.

The council of owners are authorised to make decisions on behalf of the scheme based on the limitations that are provided within the Act and the scheme’s budget.

The majority prevails if two council of owners wish to proceed with a quote. They do not always need to choose the lowest quote. Whilst your vote may be for gutter cleaning that is $150 less, they may have their reasons why they prefer another, e.g. continuity of contractor, reviews, scope of works, time frame to do the work etc

A decision should not always be made on price. Just because they have not chosen the lowest quote does not mean they are not acting in the best interest of the scheme. If you would prefer these decisions are made by all owners, at the next AGM you can raise a motion to confirm a contractor and budget. Otherwise, the majority decision prevails if the scheme has delegated this to the council of owners.

Jamie Horner
Empire Estate Agents
E: [email protected]
P: (08) 9262 0400

This post appears in Strata News #722.

Question: If our by-laws require annual window cleaning, can the chair decide to forgo this maintenance without confirming with council members?

Our by-laws require annual cleaning of the building’s common area windows. A member of our council of owners requested that the chair hire a window cleaner using the cleaning budget. The chair refused. Does the chair have authority to deny required maintenance without confirming approval from council members?

Answer: The chair’s authority to make unilateral decisions without consulting other council members is typically limited and must align with the by-laws and the Act.

As a strata manager, it’s important to address the situation by referencing the Strata Titles Act 1985 (Act) and the applicable by-laws, ensuring a clear understanding of the roles, responsibilities, and procedural requirements involved.

Understanding the Role and Authority of the Chair

The chair of the council of owners has specific duties and powers, often including presiding over meetings and ensuring that decisions are implemented. However, the authority to make unilateral decisions without consulting other council members is typically limited and must align with the by-laws and the Act.

Relevant Provisions in the Act

1. Council of Owners’ Responsibilities: Section 135 of the Act outlines the functions and powers of the council of owners. The council is responsible for performing functions and exercising powers on behalf of the strata company. Decisions regarding the maintenance and upkeep of common property generally fall within the council’s purview.
2. Decision-Making Process: Section 138 details the procedures for council meetings, including the requirement for a quorum and the process for making resolutions. Decisions should typically be made by a majority vote unless otherwise specified in the by-laws.

By-Laws and Budget Considerations

1. By-Laws: Your by-laws explicitly require annual cleaning of common area windows, indicating a clear obligation. By-laws are legally binding, and adherence is not discretionary.
2. Budget: The existence of unspent funds allocated to cleaning in the budget further supports the need to fulfil this obligation. Once approved at a general meeting, the budget reflects the collective decision of the owners and should be adhered to unless an alternative resolution is passed.

Analysis of the Chair’s Decision

1. Compliance with By-Laws: The chair’s decision to reject the request to engage a window cleaner appears to contravene the by-laws. Since the by-laws mandate annual cleaning, failing to execute this requirement could be considered non-compliance.
2. Council Approval: According to standard strata governance practices and the Act, the chair should not unilaterally reject a request without seeking the approval of a majority of council members, especially for matters explicitly required by the by-laws and budgeted for.
3. Possible Implications: Unilateral action by the chair without consulting the council could undermine the collective decision-making process and lead to disputes or non-compliance with statutory and by-law requirements.

Recommended Actions

1. Council Meeting: Convene a council meeting to discuss the matter. Ensure that all council members are informed of the by-law requirement and the available budget funds.
2. Majority Vote: Put the matter to a vote. A majority decision should be obtained to proceed with the window cleaning. Document the decision in the meeting minutes.
3. Communication and Resolution: Communicate the council’s decision to the chair formally. If the decision is to proceed with the window cleaning, direct the chair to engage the window cleaner as per the by-laws.
4. Review and Amend By-Laws if Necessary: If there are recurring issues with decision-making authority, consider reviewing and possibly amending the by-laws to provide clearer guidelines on the roles and limits of the chair’s authority.

Conclusion

In summary, the chair should not unilaterally reject a request for services mandated by the by-laws and funded in the budget without seeking approval from the council of owners. It is recommended to address the matter through a formal council meeting and ensure adherence to the Act and the by-laws.

Rick Blampey
SVN Perth
E: [email protected]
P: 08 9427 7955

This post appears in Strata News #706.

Question: Our strata company has a process for organising repairs to common property. Without notice, an owner organised repairs and requested the strata company contribute to the invoice. Should the company refuse to pay?

Our strata complex has a priority list to repair and maintain the common property. We organise repair quotes, and the council of owners picks a suitable contractor to complete the work.

One of the council of owners members decided to hire a contractor to do work, and they are asking the strata company to pay a portion of the invoice.

The owner submitted to the strata company an unpaid invoice for the full amount and a quote for the full work, including a section of the scope of works to be paid by the strata company.

If the owner hasn’t followed the correct procedure, is the strata company obliged to pay?

Answer: If the owner did organise works that were not approved, the strata company may not be liable for payment.

In regards to decision-making by the council of owners, it first needs to be as per the approved works and budget from the last Annual General Meeting. If the item is not an emergency, the owner should follow the process of noting the quotation to the council of owners and await a majority approval.

If the owner did organise works that were not approved, the strata company may not be liable for payment. The council of owners would need to decide if the works completed were required at the scheme and if the cost was reasonable and, therefore, if they want to make payment or negotiate a payment amount. If payment is not made, it is imperative to view the contractor’s terms and ensure the account has not been made in the name of the strata scheme.

Jamie Horner
Empire Estate Agents
E: [email protected]
P: (08) 9262 0400

This post appears in the June 2024 edition of The WA Strata Magazine.

Question: We are replacing the pool lining of our pool. Are there any legislative restrictions on the colour lining we can have?

We are replacing the pool lining of our pool. Are there conditions on what colour we can choose?

Some of us would like a change from the standard light blue to a darker blue with flecks of silver.

We’ve been told that because there are more than 20 residents over eight levels, we are restricted to the standard light blue. Is this correct?

Answer: The works should comply with relevant government regulations.

In general, there are no specific by-laws or regulations stipulated in the Strata Titles Act 1985 or Strata titles (General) Regulations 2019 that clarify any regulations on a pool lining colour in a strata scheme. However, the works should comply with any relevant government regulations.

First, it would be ideal to seek appropriate advice on the classification of the aquatic facility in your strata scheme and its use, as different regulations and requirements for each classification may apply.

With the assumption that the strata company is engaging a qualified contractor to carry out the replacement of the pool lining, it is suggested that the contractor also exercise due diligence and review any necessary regulations with the selection of the pool lining colour to ensure it is compliant, before submitting a quote.

Some suggestions on where you may like to seek further information:

• WA Health, Government of Western Australia
• Explore the department: | Department of Mines, Industry Regulation and Safety
• WALW – Home

refer to document; Health (Aquatic Facilities) Regulations 2007

Or it may be best to contact your local government office. They may be able to point you in the right direction for seeking appropriate information.

Ashlee Whitwell
Emerson Raine
E: [email protected]
P: 08 9707 3843

This post appears in the March 2023 edition of The WA Strata Magazine.

Question: Our request for permission to install an air conditioner has been refused due to concerns about the overload on our MDF. Although the Council is looking into this, it’s been 3 months. How do we get this moving along?

We are the property managers for a unit in a WA strata scheme. The landlord would like to install a split system air conditioner in their lot. We’ve requested via the strata manager, approval from the Council of Owners for the installation of the air conditioner as the compressor has to be fitted on the outside wall of the unit.

The Council of Owners has refused approval because they think the main electrical distribution board may not cope with the extra load. There are other air con units installed by other owners and surely it is up to the Council of Owners to upgrade the MDF. Our request was submitted over 3 months ago and we are still waiting on a reply.

Recently, I emailed the strata manager giving her 7 days’ notice to reply with an update or we will take the issue to SAT. Her response was that the MDF hasn’t been assessed but the matter will be bought up at the next AGM. My landlords want a response now. Before we know it summer will be here and they risk losing our tenants due to the extreme heat, especially in the main bedroom.

Do we have a case if we go to SAT? Surely residents are entitled to have air conditioning in a unit, especially as other unit owners have been allowed to install air conditioning in theirs. What are reasonable timeframes for a request like this?

Answer: When a Strata Company receives an application for alteration, voting on the application must open within 35 days of the application being received.

This is a difficult question to answer as there are so many variables to be considered such as – is the external unit on common property or external part lot.

The concern that the electrical infrastructure may not be sufficient enough to support the addition is something faced by many schemes at this time, in particular surrounding the installation of EV charges. My advice would be to work with the strata company on this. I would encourage your strata company to devise a plan to facilitate an upgrade to the infrastructure so that there is a clear and reasonable plan and timeframe for this to occur. Such a plan should take into account estimated future electrical demand as well.

Given a recent State Administrative Tribunal Decision where the attachment of lattice was considered a structural alteration I suggest the air-conditioning installation is, in any case, a structural alteration. Understanding that, historically, it would most likely not have been treated as such. Case law now suggests otherwise but I disclose that I am not a lawyer and the advice given here is based on experience only. I recommend seeking legal advice in any case.

Assuming that you’re in a strata title scheme comprising of more than two lots, Section 87 of the ACT states that a resolution without dissent of the Strata Scheme is required to approve structural alterations unless you have the prior written consent of all owners in the scheme. In the case of having prior written approval from all lot owners, you would need to serve those approvals on the Strata Scheme.

In the case of such an application, an owner can only vote against the application if the reason for the vote against is one listed below. A vote against must provide the reason to be valid.

1. that the carrying out of the proposal will breach the plot ratio restrictions or open space requirements for the lot; or
2. in the case of a lot that is not a vacant lot, that the carrying out of the proposal —
   
   1. will result in a structure that is visible from outside the lot and that is not in keeping with the rest of the development; or
   2. may affect the structural soundness of a building; or
   3. may interfere with a statutory easement; or
   4. that the carrying out of the proposal will contravene a specified by-law or specified by-laws of the strata company; or
   5. that the carrying out of the proposal may interfere with a short form easement or restrictive covenant or any other easement or covenant affecting the parcel that is shown on the scheme plan or registered against the parcel.

If you submit this application for alteration, the Strata Company must convene a general meeting for consideration of your application. Your application must contain certain information as provided for by Section 89(1) of the Act and Regulation 75 being:

1. For the purposes of section 89(1), the following information is prescribed —
   
   1. plans and specifications for the structural alteration;
      the additional information prescribed for the type of structural alteration concerned by this regulation.

2. The following additional information is prescribed for a structural alteration of a lot on a strata plan —
   1. the plot ratio restrictions and open space requirements in relation to the parcel;
   2. the pro rata entitlements of the lot;
   3. if the application is approved, the area of the structure, including the area of all existing and proposed structures to be taken into account for the purposes of calculating the plot ratio restrictions and open space requirements;
   4. whether or not the carrying out of the proposal will breach the pro rata entitlements of the lot and, if it does, the percentage and area by which the pro rata entitlements of the lot is exceeded;
   5. the location and dimensions of the proposed structure upon its completion in relation to any existing structure on the lot or to the boundaries of the lot;
   6. any contravention of the by-laws of the strata company, whether of a permanent or temporary nature, which is likely to occur during or as a result of the erection, alteration or extension of the structure, and any proposed manner of dealing with that contravention;
   7. any likely interruption to or interference with any statutory easement, short form easement or restrictive covenant or any other easement or restrictive covenant affecting the parcel that is shown on the scheme plan or registered against the parcel, whether of a permanent or temporary nature;
   8. whether the structural alteration of the lot changes the boundaries of the lot and whether the applicant has sought advice from a licensed surveyor about the effect of the structural alteration.

When a Strata Company receives an application for alteration, voting on the application must open within 35 days of the application being received. If it does not, the applicant can convene a general meeting as if it was being convened by the strata company and do as nearly as possible as if it were being convened by the Strata Company, understanding that the applicant may not hold all the same information about owners.

Regardless if the Strata Company has not, at the expiration of 77 days from receiving the application, made a written objection to the alteration or made a written objection that does not provide the grounds of the objection being one permitted for a vote against the application then the application becomes deemed approved.

Luke Downie
Realmark
E: [email protected]
P: 08 9328 0999

This post appears in Strata News #620.

Question: My strata has major capital works to carry out around the complex. At the general meeting, we opted for the loan although we have sufficient funds to finance repairs ourselves. Can our Strata company can impose a loan on me?

To ensure compliance with legislation, my strata company took a strata loan to finance major capital works around the complex. At the general meeting, we opted for the loan although we have sufficient funds to finance repairs ourselves.

The strata manager sent us an invoice requesting us to pay instalments for the strata loan. When I asked the strata manager to provide me with an itemised invoice, I was advised that is too hard (lots of accounting) and the Council’s approval was needed. Please advise if Strata company can impose a loan on me.

Answer: The Strata Titles Act does allow a Strata Company to take out a loan provided it has been motioned and passed i.e. has been agreed.

The Strata Titles Act does allow a Strata Company to take out a loan provided it has been motioned and passed i.e. has been agreed. It is noted in your question that in General Meeting it was agreed to opt for the loan, and if a majority of Owners agreed then yes it is passed and the Strata Company can then take out the loan. In regards to the invoice you are being sent it would have also been agreed at the meeting as to the levy amounts and dates.

Jamie Horner
Empire Estate Agents
E: [email protected]
P: (08) 9262 0400

This post appears in Strata News #616.

Question: Our scheme has washing machines. The maintenance of the machines has been outsourced to a contractor and charges for use have been introduced. Can residents be charged a fee to use items of common property?

Our scheme has washing machines. Over time the strata company has introduced and now increased the price of using the machines. The maintenance of the machines has been outsourced to a contractor.

When I purchased my unit there was no mention of any additional costs above my levies. There is no bylaw about additional costs associated with the washing machines.

Can residents be charged a fee to use items of common property? Where can I find information about the decision making process to adopt this practice in our building?

Answer: Without passing a by-law, I would argue that the scheme cannot charge owners to use the machines and the strata company needs to budget for this expense in the levies.

The scheme should introduce a by-law and as the by-law would relate to the payment of money by an owner, it would likely be classified as a governance by-law under the definition in section 3 of the STA.

The scheme has a positive obligation under Section 91 to keep in good serviceable repair, properly maintain and, if necessary renew and replace common property and this would include the washing machines, assuming they were originally provided as part of the scheme on registration.

I’m also assuming that the strata company made a decision that rather than maintain the machines and thus pay for this expense through increased levies, they removed this expense by outsourcing the provision and/or maintenance of the machines to a third party. The third party provides this service by charging residents for the use of the machines. Without passing a by-law, I would argue that the scheme cannot charge owners to use the machines and the strata company needs to budget for this expense in the levies, regardless of whether all of the owners are subsiding this cost for only a few users of the machines.

Scott Bellerby
B Strata
E: [email protected]
P: 08 9382 7700

This post appears in the October 2022 edition of The WA Strata Magazine.

Question: The Strata Company in our 5 lot scheme has been maintaining one lot’s roses. This places a financial burden on me. There are no bylaws in place for this. What recourse do I have?

Our 5 lot Strata company maintains Lot No 2 roses. The roses are not on common property. This item has been raised at our annual general meeting as to who’s responsibility it is to maintain the roses, as the roses have been considered part of the entry statement.

The cost to maintain these roses is excessive. Owners are required to decide on whether the strata company maintains the roses or not. If yes, we are strongly encouraged to lodge a by-law. I was the owner who raised concerns and I’m worried I will be outvoted. I am a new owner.

This maintenance of a lot owner’s roses places a financial burden on me. What recourse do I have?

Answer: The Strata Company, at this stage, does not have the authority to expend strata company funds towards private property.

If the roses are within an individual lot area, then the ultimate responsibility to maintain the lot rests with the owner of that Lot (i.e Lot 2). The Strata Company, at this stage, does not have the authority to expend strata company funds towards private property.

If the Strata Company considers lodging a bylaw conferring the maintenance of that area to the strata company, it would be, in our opinion, a Governance Bylaw where a Resolution without Dissent is required; the owner lodging this question may vote against which would mean that the bylaw is not able to be registered.

We suggest that a bylaw be registered stating that the owner of Lot 2 must maintain the lot area gardens to an acceptable standard and if not done by the owner of Lot 2, the strata company may arrange for the works and charge the owner of Lot 2. Again, in our opinion that would be a Governance Bylaw requiring a Resolution without Dissent.

Please note that any changes to the bylaws of the Strata Company would require a consolidated set of bylaws to be registered with Landgate. The Strata Company may choose to obtain their own legal advice on the preparation of the consolidated bylaws.

This advice does not constitute legal advice and we recommend that the owner obtains their own legal advice to suit the circumstances.

Marietta Metzger
magixstrata
E: [email protected]
P: 08 6559 7498

This post appears in Strata News #599.

Question: Due to a recent break-in, access via a fire door has been restricted, causing residents inconvenience. Can a COO impose such a restriction?

Recently, we had a break-in into our underground garage. It looks like they gained access through the fire escape door on the street level and descended down the steps into the garage. They stole a number of items over 2 hours.

The door on the street is accessible by key. The lock on this door has been changed and the strata council have denied new keys to owners. This is inconvenient as the access is next to the bin room so you would normally put your rubbish in the bin and then use the access door to descend into the garage. No residents have to walk down the street and go in through the front door to the lift or open the garage gates to get to your vehicle. Can a COO impose such a restriction?

Answer: It is reasonable for the council of owners to take steps to improve the security and safety of those in the building.

Your question mentions that the door in question is a fire door. I will assume that the mechanism for the opening of the door from the inside has not changed from a fire safety perspective.

All lot owners are equally entitled to the use and enjoyment of common property unless the strata company by-laws provide otherwise (including an exclusive use by-law). Based on the information at hand, I will exclude the idea of restricting access to common property and assume there is access to common property but the exclusion of the use of this door provides inconvenience as appose to restricting access.

Section 91 of the STA1985 provides for the general duty of a Strata Company. Part of the reasonability of your council of owners is to ensure the Strata Company meets its obligations under section 91. Section 91 (1)(b) requires that the Strata Company controls and manages the common property for the benefit of all the owners of lots. Building security is a risk for consideration for any Strata Company and its council of owners.

Often councils must make tough decisions in order to do what they can to protect the security of those in the building. Given the circumstances provided, my opinion is that it would be a reasonable step for the council of owners to take in restricting who has external access to the door in question if they believe doing so would improve the security and safety of those in the building, provided that by doing so they are not restricting lot owner access to any area of common property that is not subject to by-law restriction in relation to use.

Luke Downie
Realmark
E: [email protected]
P: 08 9328 0999

This post appears in the August 2022 edition of The WA Strata Magazine.

Question: Are decisions made by a CoO arrived at by majority rule?

Answer: At meetings of the council, all matters must be determined by a simple majority vote.

Please refer to the standard Schedule 1 by-law 8.

8. Meetings of council

1. At meetings of the council, all matters must be determined by a simple majority vote.

Shane White
Strata Title Consult
E: [email protected]

This post appears in Strata News #545.

Question: At the recent AGM, a motion was passed to spend $90K+ on a security upgrade. As a small group of owners who oppose due to lack of transparency around the decision, what can we do?

At the recent AGM, a motion was passed to spend $90K+ on a security upgrade, which includes a sizeable special levy to raise some of the funds. No details about the cost estimate or scope of works were provided to owners.

The vote was passed because few owners attended the AGM and many gave their proxy to the Strata Council. As a small group of owners who oppose this expensive security upgrade due to lack of transparency, higher maintenance priorities (eg water ingress), and low cash reserves, what independent avenue of appeal is left for us? Can we take the issue to SAT for adjudication? What are our other options?

Answer: If the motion was passed as an Ordinary Resolution, the special levy should have been included in the Budget that was submitted for approval at the meeting.

Ideally we need some additional information to respond in detail to this query – for example, how many lots are in the strata scheme, and what was actually being proposed to be done as part of the ‘security upgrade’ (for example, does that mean new/improved fencing, automated gates, alarm systems, CCTV, security guard patrols, etc?).

If the motion was passed as an Ordinary Resolution (as per Section 133 of the Act) which is a simple majority of those present and represented by proxy who were entitled to vote at the meeting, Section 102 also applies in that the special levy should also have been included in the Budget that was submitted for approval at the meeting.

Depending on the details of the ‘security upgrade’, the provisions of Section 91 (2) may also need to be met, which means a Special Resolution rather than an Ordinary Resolution was needed.

Some clarity on the comments above, plus a professional legal opinion, would be beneficial before an application is made to the SAT.

Andrew Chambers
Chambers Franklyn Strata Management
E: [email protected]
P: 08 9200 4200

This post appears in Strata News #528.

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Please note this advice was provided prior to the proclamation of the new strata title amendments and will be updated in due course.

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