This article addressing the best way to protect yourself when conducting the duties of a strata council member has been supplied by Anthony Quahe, Civic Legal.
The Western Australian State Government has just passed sweeping amendments to the Strata Titles Act 1985 (WA) (Act).
These reforms are likely to come into effect in the next six to twelve months.
These reforms have introduced new duties for strata council members.
If you are a council member you should:
- ensure you have complete information
- ensure you make decisions in the strata company’s interests, rather than your own
- consider the duties outlined in the Act when making decisions
- keep written records of what decisions the strata council has made and how
Breaches of these duties could lead to the removal of council members or make the strata company and/or council members liable for harm caused by the breach of those duties.
Landgate has promoted the reforms by saying that council members will have protection from personal liability if they fail to meet some of these duties:
To encourage people to volunteer for the council, the Act will state that a council member is not liable in any civil proceedings for any act that they do in good faith when performing the role of a council member. (Improved Management: Council members are protected)
However, strata council members should be aware that the protection offered in the legislation is very limited.
What are the new duties of strata council members?i
In the amendments, a council member will be obliged to:
- act honestly, with loyalty and in good faith in the performance of their functions (the duty of good faith); and
- must exercise the degree of due care and diligence that a reasonable person in their position and in the circumstances of the strata company would exercise (the duty of diligence); and
- must not make improper use of the person’s positions to gain an advantage for themselves or someone else or to cause detriment to the strata company.
The duties also include duties to inform the council in writing of any conflicts of interest with the strata company’s interests and must not vote on a matter on which they have a conflict of interest. Merely owning one of the strata lots is not a conflict of interest. Something more is needed, such as being the owner of a subcontractor seeking to work on the common property.
Can a council member be personally liable?ii
A council member may be personally liable unless they can show they acted in ‘good faith’ in exercising their functions.
If they have acted in good faith, then the council member would escape liability, but the strata company could still be liable for any act or omission that occurred in breach of the council member’s duties.
While this appears to offer wide protection to council members from liability, it is quite possible that in many cases where a breach is proven, a council member will not be able to establish that they acted in good faith.
What does good faith mean?
It’s unfortunately quite complicated.
‘Good faith’ is not defined in the Act, which means we need to look to court decisions.
While other states have introduced similar strata legislation, there are no clear decisions on ‘good faith’ in the strata context.
However, there is a similar duty of good faith owed by directors under s.181 of the Corporations Act 2001 (Cth).
The court has interpreted this duty as being an obligation to exercise the director’s powers:
- for the purpose for which they were conferred;
- honestly in the interest of the shareholders as a whole; and
- not arbitrarily or capriciously.iii
….strata council members should be careful to be diligent and conscious of the strata company’s interests.
The difficulty here is that these are worded similarly to the duties of strata council members themselves. ‘Good faith’ does not offer much protection if a breach of the duty is already considered to not be acting in good faith.
In the corporations’ context, the Federal Parliament introduced further protection for directors called the ‘business judgment rule’ which introduced a new test for whether a director could be liable. It included acting in good faith and a reasonable belief that the decision is in the best interests of the company. Recent studies have shown that the new defence offered little further protection from liability.
Since the ‘business judgment rule’ was introduced, courts have made different findings about what ‘good faith’ means for corporations.iv
As a result, it is safest to assume that knowing an act is not in the best interests of the company is a failure to act in good faith and that it is not necessary to know it was also illegal or improper.
How should a strata council member act?
With no clear meaning of ‘good faith’, strata council members should be careful to be diligent and conscious of the strata company’s interests.
The best way for strata council members to protect themselves is to always:
- ensure you have complete information and take active steps to inform yourself if you do not believe you have that information;
- ensure you make decisions in the strata company’s interests, rather than your own;
- keep thorough written records as a strata council of what decisions have been made and how; and
- consider the duties outlined in the Act when making any decisions.
This post appears in Strata News #234
You can access a PDF of this article here: Duties of a council member and how to protect yourself from liability.
Have a question about strata council member duties and personal liability or something to add to the article? Leave a comment below.
Disclaimer: This article contains references to and general summaries to the relevant law and do not constitute legal advice. The law may change and circumstances may differ from reader to reader. Therefore, you should seek legal advice for your specific circumstances.
- i 1S.137 of the Act
- ii S.141 of the Act
- iii Australian Metropolitan Life Assurance Co Ltd v Ure (1923) 33 CLR 199 at 206.
- iv See e.g. United Petroleum Australia Pty Ltd & Ors v Herbert Smith Freehills & Anor  VSC 347 at -.
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