WA: Can strata proxy forms be stored digitally instead of in hard copy?

Question: Is the strata company required to keep signed proxy forms as physical records, or can it store them digitally?

For an AGM, EGM, or other strata company meeting, does the strata company need to keep signed proxy forms as physical records, or can it store proxy forms digitally as part of the meeting records?

Answer: The Act and the Regulations refer to the keeping of records and correspondence.

The Strata Titles Act 2015 (the Act) and Strata Titles (General) Regulations 2019 (the Regulations) refer to the keeping of records and correspondence.

Whilst proxy forms are not specifically mentioned, the following section does apply:

Section 104(1)(c)(v) of the Act talks about which documents must be kept. It states that all correspondence, other notices and orders sent or received by the strata company or its council must be kept for a period of 7 years.

Section 83 of the Regulations states the period for which these records must be retained. Section 84 of the Regulations states that:

A record that is required to be made or kept by a strata company under section 104 may be made and kept in electronic form.

This post appears in the April 2026 edition of The WA Strata Magazine.

Andrew Chambers
Chambers Franklyn Strata Management
E: andrew@chambersfranklyn.com.au
P: 08 9200 4200