Question: As a record of the meeting minutes, can our committee use a spreadsheet that is updated at the meeting and covers all agenda items? This spreadsheet would be saved as a .pdf and uploaded to our portal as a permanent record.
Answer: This sounds like it might be a really good idea!
I don’t see why not and in fact, it sounds like it might be a really good idea. A spreadsheet would enable readers to search via issue, date, name and so on, which would make it arguably a more useful document.
From a legislative perspective, there’s no provision for the ‘format’ of minutes. Section 71 of the Standard Module (equivalent provisions elsewhere) provide for what actually needs to be in the minutes of a committee meeting (the substance of the minutes is more important than how they are presented) and so long as you comply with that, your spreadsheet idea should be fine too.
This post appears in the May 2022 edition of The QLD Strata Magazine.
Chris Irons
Strata Solve
E: chris@stratasolve.com.au
P: 0419 805 898
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