NSW: Q&A Strata Manager Insurance Commissions

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NSW Committee Members are wondering what their strata manager has to disclose regarding insurance commissions due to the new legislation. Also, is there a way to get out of paying strata management insurance commission?

Jump directly to the QUESTION you are after:

• QUESTION: Is it compulsory to pay our strata manager commission as per the strata managing agency agreement or can insurance commission be excluded from the Agreement on renewal?
• QUESTION: We’ve noticed that our renewal for Strata Insurance includes commissions of nearly 50% of the policy price for the Strata Managing Agent and Broker. Is this usual?
• QUESTION: Our Strata Manager is an authorised representative of a Broker. They flatly refuse to admit to receiving any type of insurance commission. If they are receiving a commission, what do they need to report to comply with the new legislation?
• QUESTION: Can a strata manager charge higher strata management fees if a committee decides to place the insurance independently of the strata manager? What is the connection between strata management fees and strata manager insurance commissions?
• QUESTION: Our building insurance is due mid 2019. Is the Owners Corporation able to renew this themselves or must it go through the Strata Management Company? We would prefer not to pay our Strata Manager insurance commissions.

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Question: Is it compulsory to pay our strata manager commission as per the strata managing agency agreement or can insurance commission be excluded from the Agreement on renewal?

Our strata management company charges a considerable fee for arranging insurance, however, it is facilitated through an insurance broker who I guess may also be getting a commission from the insurance company.

Is it compulsory to pay the management as per the strata agreement? or can the insurance commission be excluded from the Agreement on renewal?

Answer: Always refer to your agreement.

The first thing is, always refer to your agreement. What do the terms of the agreement say? It might include that if we don’t insure the property through our broker, you will pay us the commission that we would have earned. Or it might be that the strata manager charges an hourly fee for the management of insurance.

Now, if it’s the latter, obviously, then you need to understand what services the broker provides? Does the strata manager need to be involved in the insurance? I guess it really does come down to – Does the body corporate or owners Corporation want the choice of who they use as well. So by all means, I’m sure that strata managers are open to negotiating the terms and conditions of their contracts. If they’re not, you might decide there’s someone else out there that does not have that same condition in their contract.

This post appears in Strata News #379.

Tyrone Shandiman
Strata Insurance Solutions

Question: We’ve noticed that our renewal for Strata Insurance includes commissions of nearly 50% of the policy price for the Strata Managing Agent and Broker. Is this usual?

We recently got our Strata Property Insurance, which has understandably gone up since last year. However, of the $54,000 for the policy, there is a fee for the broker of $15,000 and a commission for the Strata Managing agent of $8,000 which is equal to nearly 50% of the policy cost. The Strata Managing Agent sources the policy via the Broker.

Is this usual or actually ethical and legal? We are trying to independently source insurance options as the Managing Agent has told us this is the only insurer that will offer us a policy.

Answer: Committees should make an effort to fully understand the remuneration and commission structure that both the strata manager and insurance broker receive.

We have seen an increasing number of policies similar to that of the questioner that should be a cause of concern for the owners corporation.

Strata Insurance has traditionally worked from a standard industry commission rate of 20%, however, we have seen some instances where the broker takes the standard 20% commission + a fee that is excessive (sometimes more than the commission).

What makes this more concerning is that often in addition to disclosed commission received by the strata manager, a profit share is also paid to the strata manager. In this example the strata manager may disclose a commission of $8,000 – but what is not disclosed is the further profit share for the placement of the policy. For example, below is a disclosure I found buried in the Financial Services Guide of one broker that has a business model based on the payment of referral fees to strata managers:

We may also make other payments to the shareholders of our parent company (name withheld) and our Strata Manager calculated by reference to our profit, less certain cash flow and certain capital expenditure (distribution amount). For the Strata Manager’s their share of the distribution amount will relate to the insurance premium generated as a consequence of each manager financial services.

Is it ethical? Commitees should judge for themselves. Is it legal? Only Australian Securities & Investments Commissoin (ASIC) or Australian Financial Complaints Authority (AFCA) can determine this.

Committees should make an effort to fully understand the remuneration and commission structure that both the strata manager and insurance broker receive.

Despite the fact the strata manager has suggested the insurer is the only available insurer – it does not preclude the committee from seeking a quote from the same insurer but with a different remuneration structure.

We also believe separating the duty of managing the strata property vs arranging the insurance is a good way of reducing conflicts of interest – in the questioners example where the strata managers recommended broker is charging fees and commissions that make up 50% of the premium payable – one should question whether the strata manager is recommending a policy in the best interest of owners or a policy that better aligns to their own financial interest.

Strata Insurance Solutions have never paid a referral fee or “kickback” to strata managers for providing the opportunity to arrange insurance. Strata Insurance Solutions instead rebate our commissions and charge a reasonable fee for service and this can make a large difference in the premium payable by strata properties. For an obligation free quote, contact Tyrone Shandiman on 07 3899 5129.

This post appears in Strata News #303.

Tyrone Shandiman
Strata Insurance Solutions

Question: Our Strata Manager is an authorised representative of a Broker. They flatly refuse to admit to receiving any type of insurance commission. If they are receiving a commission, what do they need to report to comply with the new legislation?

I am the Secretary of a Strata Committee which comprises of five members.

Our Strata Manager is an authorised representative of an Insurance Group and Broker.

The Strata Manager insists, at every AGM, that they do not receive any Insurance Commission. Few of us are questioning that as a broker, they do not receive some sort of payback as we know brokers receive a commission or rebate of some kind.

We have also been told that the new legislation refers to transparency around commissions. If the Strata Manager is receiving insurance commission, what do they need to report to comply with the legislation?

In the contract between the Owners Corporation and the Strata Management Company, it states: This agreement has been prepared specifically for use by [this strata management company].

This Strata Management Company is not a member of SCA (NSW), nor use the Property Stock & Business Agents Regulation 2014 (2014).

This Agreement was handed to us to sign at the AGM which we duly did. As this is a lengthy legal document should we not have been given the option to take the Agreement home and read through it?

Answer: The wording of the clause would suggest that there is no offence under the Act.

Section 60 of the Strata Schemes Management Act, 2015 (NSW) sets out the requirements as per the below:

60 Disclosure of commissions and training services

1. A strata managing agent for a strata scheme must report the following at the annual general meeting of the owners corporation for the scheme:
   1. whether any commissions or training services have been provided to or paid for the agent (other than by the owners corporation) in connection with the exercise by the agent of functions for the scheme during the preceding 12 months and particulars of any such commissions or training services,
   2. any such commissions or training services and the estimated amount or value of any such commissions or training services that the agent believes are likely to be provided to or paid for the agent in the following 12 months.

Maximum penalty: 20 penalty units. It will be an offence for an agent to receive commissions or training services that are not of a kind permitted by the agent’s terms of appointment or approved by the owners corporation (see section 57).

Further, the Property Stock & Business Agents Act, NSW 2002 Section 55 states that a licensee is not entitled to commissions unless there is an agreement in writing which complies with the legislation etc.

While membership of SCA is recommended but not compulsory, the strata manager cannot avoid the operation of the Property Stock and Business Agents Act, 2002 (NSW) because a strata manager cannot manage an owners corporation or its property unless he or she is duly licenced under that Act.

You seem to suggest that the contract was not included in the agenda (which would have afforded you the opportunity to review its contents). This is not likely to be fatal to the legal effect of the contract – in future, we recommend you defer consideration of motions with which you are not adequately acquainted and request a copy of the contract prior to the meeting following receipt of the Notice of meeting.

Read next: NSW: Approving Agreements At General Meetings: How Much Information Needs To Be Given To The Owners?

This post appears in Strata News #240.

Leanne Habib
Premium Strata

Question: Can a strata manager charge higher strata management fees if a committee decides to place the insurance independently of the strata manager? What is the connection between strata management fees and strata manager insurance commissions?

Can a strata manager charge higher strata management fees if a committee decides to place the insurance independently of the strata manager?

After finding a more competitive offer with another provider and advising the strata manager of our intention to place the insurance with this insurer, the strata manager advised “irrelevant of whether you use one of the insurance companies we obtained quotes from or not the commission payable to our office will still apply according to our strata management contract.”

The Competition & Consumer Act 2010 deals with the topic of third line forcing which states “Third line forcing occurs when a business will only supply goods or services, or give a particular price or discount on the condition that the purchaser buys goods or services from a particular third party. If the buyer refuses to comply with this condition, the business will refuse to supply them with goods or services.”

The Act also goes on to discuss other types of exclusive dealing.

Does the contract which requires us to either place insurance with the strata managers insurers, resulting in them receiving strata manager insurance commissions, or pay higher costs to the strata manager breach the Competition & Consumer Act 2010?

The strata manager insurance commissions clause in question:

1.3.1 Insurance Fee and Commissions

1.3.1.3 such commission shall be in addition to the fee for service set out in Clause 2.1.

Answer: The wording of the clause would suggest that there is no offence under the Act.

The wording of the clause would suggest that there is no offence under the Act.

The clause is also fairly well drafted, such that it could not be said to be misleading or deceptive.

It also seems unlikely that the clause contravenes the third line forcing provisions in the Competition and Consumer Act 2010 (Cth).

On the face, it appears that offering the discount on management fees is ‘exclusive dealing’ for the purposes of s 47(6)(c) of the Act.

However, the third line forcing prohibition will fail on two grounds as follows:

1. It does not appear that the purpose of the clause is offering a benefit on a condition that the Committee acquires services from a preferred provider (and not a competitor). Rather, it seems to merely provide an incentive to take out insurance with the preferred provider in order to reduce management costs and thus fees; and
2. The clause does not have the effect of substantially lessening the competition in the relevant market.

This post appears in Strata News #223.

Mario Esera
Partner
HWL Ebsworth
P: +61 7 3169 4750
E: [email protected]

Question: Our building insurance is due mid 2019. Is the Owners Corporation able to renew this themselves or must it go through the Strata Management Company? We would prefer not to pay our Strata Manager insurance commissions.

I am the Secretary/Treasurer for a small, inexperienced Owners Corporation in NSW.

We are one year into a three-year Strata Management contract and have discovered that our Strata Management is very expensive, gives poor service and is charging us unnecessary fees (though they are in the agreement). An example is they have been charging us a monthly defect management fee although we are a new building when in reality, our only defects where ones that required a small amount of carpet re-laid and a door seal replaced.

We have an AGM coming up. Our building insurance is due mid 2019. Is the Owners Corporation able to renew this themselves or must it go through the Strata Management Company? If possible, we would prefer not to pay our Strata Manager insurance commission.

At the moment, the Strata Management Company are receiving a commission on the insurance, which we agreed to. I have asked around other buildings and have been advised that, in some cases, their Strata Management gives the insurance commission back to the Body Corporate.

I brought this up with our Strata Manager who advised that the commission has to be paid to a “licenced person”. Is this correct? If possible we would like to put this commission back to our Capital Works Fund.

Answer: You need to check what your contract states with regard to strata manager insurance commissions.

Tyrone Shandiman: The decision makers, with regard to the insurance, is the Body Corporate committee and the committee are entitled to place the insurance with whomever they choose.

By practice, most strata managers will take a commission for the insurance policy they place and do not give it back to the body corporate as it is a revenue stream for them.

When the policy renews the committee may consider seeking alternative quotes with other providers who do not pay a commission to the strata manager and they may find this provides a saving for the owners corporation.

You need to check what your contract states with regard to strata manager insurance commissions. Although rare, we have seen some contracts state the strata manager is still entitled to a commission if the insurance is not placed with them.

Leanne Habib: If your strata manager uses the standard Strata Community Australia Strata Management Agreement, the commission’s position is outlined in clause 3.3 set out below:

3.3 In addition to the fees and charges in clause 3.1 and 3.2, the agent is entitled to remuneration for its services in the form of rebates, discounts and commissions disclosed in schedule C1 and schedule C2 as follows:

1. If the first option in item 6 is selected, the agent may retain rebates, discounts and commissions paid to it by the providers of goods and services to the owners corporation described in the disclosure schedule C1 or schedule C2 or as otherwise notified in writing to the owners corporation from time to time and agreed in writing by the owners corporation.
2. If the second option in item 6 is selected, the agent must pay to the owners corporation any rebates, discounts and commissions paid to it by providers of goods and services to the owners corporation within 30 days of receipt except for any rebates, discounts and commissions described in the disclosure schedule C2 which may be retained by the agent.
3. If the third option in item 6 is selected, the agent must pay to the owners corporation any rebates, discounts and commissions paid to it by providers of goods and services to the owners corporation within 30 days of receipt.
4. If the owners corporation:
   
   1. delegates the agent to arrange insurance cover;
   2. selects the first or second option in item 6; and
   3. later takes steps to arrange its own insurance or directs, instructs or passes a resolution that has the effect that the agent does not receive a commission or rebate for the placement of insurance, then the agreed services fee shall be increased by an amount equivalent to the commission the agent would have received had the agent arranged the insurance cover.

3.4 The agent must account to the owners corporation for money received by the agent on behalf of the owners corporation in the manner and with the frequency set out in item 8.

3.5 At any time, by written agreement between the parties, items may be added to or deleted from the additional services rates and/or charges.

So, whether or not the owners corporation or strata manager is entitled to receive insurance commissions depends on which option is selected in Item 6 on the front page of the contract.

This post appears in Strata News #218.

Leanne Habib Bio: Leanne, co-founder of Premium Strata, is a licensed strata and community manager and a real estate managing agent with more years in the property industry than she cares to admit. Having previously worked in various senior management roles with large strata and community agencies around Sydney, Leanne has cultivated a niche in the Eastern Suburbs and North Shore. Full Bio & other articles by Leanne Habib.

Tyrone Shandiman Bio: Tyrone Shandiman began his insurance career in 2004 working in various roles within the financial services industry. In 2011, Tyrone established an insurance broking practice from his garage providing a wide ranging service offering for general insurance. Since then, the business has grown to service over 500 clients, with a team of three and a strong specialisation in strata insurance making up 80%-90% of all clients. Full Bio & other articles by Tyrone Shandiman.

These articles are not intended to be personal advice and you should not rely on it as a substitute for any form of advice.

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