This article discusses whether a lot owner can request a confidential meeting before an SGM, explaining that such meetings are informal, optional, and do not require minutes.
Question: Can a lot owner request a confidential meeting with the Chairperson and Secretary prior to Special General Meeting? Do minutes of that meeting need to be taken?
I am the secretary of our strata committee. Can a lot owner request a confidential meeting with the Chairperson and Secretary prior to Special General Meeting? Do minutes of that meeting need to be recorded and filed but not sent to lot owners?
The building has a number of defects being worked through via retained lawyers, structural engineering and other expert inspection reports. The Special General Meeting is to vote on another special levy (the third) to meet strata’s financial obligations – lawyer fees, repairs, loss of rent pursuant to regulation 106 etc.
Answer: As this is an informal meeting, no minutes need to be kept or distributed.
The “confidential” meeting is effectively an informal meeting. There is nothing stopping an owner from requesting this, but there is no obligation on any committee member to comply with this request. As this is an informal meeting, no minutes need to be kept or distributed.
On the defect claim, owners corporations need to be very careful when running defect claims to keep the costs in perspective.
This post appears in Strata News #596.
James Moir
Madison Marcus
E: Strata@madisonmarcus.com.au
P: 02 8022 1222
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