Question: Our committee’s agenda mentions an ‘action list’. The list is only available to committee members and items are discussed by the committee after the meeting closed. Are the SC allowed to do this?
We have a committee that produces its agenda for each SC meeting and then issues minutes for the meeting.
The agenda also included an item called ‘action list’ and I requested a copy of this list as it was on the agenda. My request as an owner was refused and the chairman said the action list is only for the committee members.
Meeting agendas held by the SC after the request now do not show the item ‘action list’ so the committee run the meeting then officially close the meeting, then discusses the action list.
I believe this is inappropriate and hides records about many topics of the building that should be on record and part of the meeting with appropriate record keeping so all owners can see what is going on with their building.
Are the SC allowed to do this?
Answer: Perhaps a suitable compromise with the Strata Committee to maintain the peace would be to ask that a similar report be provided at the AGM to be tabled and discussed so that the owners are kept informed about the building priorities.
This is an interesting question. I’m not sure why the Strata Committee wouldn’t report the action list to the other owners. They may be concerned about providing incomplete information to the owners before projects are completed?
An owner could do a search of the books and records under section 182 of the Strata Schemes Management Act 2022 and ask that the action list be made available for inspection when making the appointment. This should be checked with the Strata Manager, assuming you have one.
Perhaps a suitable compromise with the Strata Committee to maintain the peace would be to ask that a similar report be provided at the AGM to be tabled and discussed so that the owners are kept informed about the building priorities.
This post appears in Strata News #627.
Rod Smith
The Strata Collective
E: rsmith@thestratacollective.com.au
P: 02 9879 3547
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