This article discusses owners notice executive committee meetings and clarifies that agendas are not required to be shared, only the minutes afterward.
Question: Should owners corporation members get notice of Executive Committee meetings?
Section 42 of the Unit Titles (Management) Act 2011 provides:
42 Executive committee—secretary’s functions
The functions of the secretary are—
- on behalf of the executive committee—
- to give notice of meetings of the executive committee and general meetings;
The schedules amplify requirements for AGM and special general meetings but I cannot find similar direction for EC meetings (apart from EC determining its procedures and min 7 days’ notice if a member wants a special EC meeting).
There is a requirement that owners corporation members get copies of EC minutes.
Should owners corporation members get notice of EC meetings?
Answer: There is no requirement for the Executive Committee to distribute its agenda for an upcoming Executive Committee Meeting or notify owners.
In accordance with Schedule 2, Part 2.1 (2) of the Unit Titles (Management) Act 2011, the Executive Committee must distribute the minutes within 14 days of the meeting being held. However, there is currently no requirement for the Executive Committee to distribute its agenda for an upcoming Executive Committee Meeting or notify owners.
If there is something you wish to discuss with the EC, the EC might invite you to attend an EC meeting or instead will likely discuss the matter at their next meeting.
This post appears in Strata News #559.
Mark Zezulka
ACT Division Manager
Civium Communities
E: mark.zezulka@civium.com.au
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