Can you lodge a proxy before the AGM date is confirmed?

Committee & Governance

Can I submit a proxy form for an AGM before the meeting date is confirmed?

I'm heading overseas soon and want to lodge my proxy before I leave. The council hasn't convened the AGM yet, and the usual proxy form includes a space for the meeting date. Can I still use the standard form if I leave the date blank?

You can lodge a proxy for a strata meeting even if the meeting hasn't been called.

Yes, you can lodge a proxy for a strata meeting in Western Australia even if the meeting hasn't been called yet.

Under Section 124 of the Strata Titles Act 1985, a proxy can be appointed for all general meetings, or for a specific meeting, depending on how the form is completed.

If you want the proxy to apply to future meetings, you don't need to include a meeting date. Just make sure the proxy wording clearly states that it is for general use and will remain in effect until revoked.

The proxy must be in writing and properly executed. Most strata managers can provide a compliant proxy form, so it's best to request a copy from your manager.

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Published: 3 Nov 2025

Last Updated: 24 Jul 2026

This post appears in The WA Strata Magazine November 2025

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Answer by

Courtney Butters-Kerr

B Strata

Senior Strata Community Manager / SCA Certified (CSCM)

Courtney joined B Strata in early 2015 bringing with her a background in restaurant and healthcare management. Having previously studied Law and Politics at Murdoch University, Courtney has since completed a Certificate IV in Strata Community Management and constantly undertaking further education and professional development to better her knowledge and understanding of all aspects of her role. Courtney is a Level 2 Certified member of SCA WA and has been the finalist for the SCA WA ‘Strata Manager of the Year – Rising Star’ award 2 years running.

As one of our most highly reviewed and well-respected strata managers, Courtney has recently accepted the position of B Strata’s Lead Strata Manager and now oversees that division within the office. This role requires sound knowledge and understanding of the strata industry and legislation, as well as strong leadership and communication skills, which Courtney delivers with friendly professionalism and confidence indicative of her six years’ experience in the industry.