Is direct correspondence between the secretary and chair a body corporate record accessible to owners?

By admin,
  1. Is correspondence between the body corporate manager and the committee considered as correspondence sent and received by the BC? This correspondence includes instructions by the chair giving to the body corporate manager. Should this be available for inspection by an interested person?
  2. There is correspondence between the secretary and the chair directly NOT via the body corporate manager. Is this correspondence accessible for inspection by an interested person? How would we identify this correspondence is occurring?

Should all units be checked after concrete cancer is found in one block

By admin,

Our strata scheme has three blocks under the same strata title. We discovered concrete cancer in one block and it has now been remediated.

Should every unit be checked? How is that done? Owners will be reluctant. If more concrete cancer is found, the cost of remedial works could be colossal.

Should owners be given a copy of a contract before voting on a 5-year extension at an AGM?

By admin,

We live in a standard format plan and have a contractor who is responsible for taking care of gardens and common property facilities.

Should the contract be available for all owners to view on the strata manager's portal where their contract is available for all along with other reports such as AGM, Financial reports etc.

Can a newly appointed committee member include non-committee owners in committee correspondence?

By admin,

I am a recently appointed committee member who has included other residents on email questions and discussions to the committee. I have been told to desists involving other residents in my correspondence.

Am I within my rights to include non-committee members in correspondence to the committee.

Are lot owners entitled to receive a copy of body corporate insurance for free?

By admin,

Are lot owners entitled to receive a copy of our body corporate insurance for free? We feel that since this is something we all paid for, we should be able to access it.

Our Strata manager wants to charge us a $30.50 fee for a copy, even though our insurance company stated that we are entitled to access?

What is the body corporate's obligation to respond to a persistent owner's requests for information?

By admin,

We have a problematic owner who persistently mails the body corporate manager with questions and requests for information. No answer supplied is ever sufficient and every response generates more questions and emails.

What is the requirement of the body corporate manager/the body corporate to respond to emails and requests for records?

Can the body corporate manager charge for the provision of these? Who should the charges be billed to? The applicant or the body corporate?

Is a 7-day CCTV override policy compliant with body corporate record legislation?

By admin,

Our current CCTV system has an overriding cycle of seven days. Our published and available policy states residents and guests need to ask for footage within seven days, after which a copy will be made for their viewing indefinitely and kept on record.

Can subsidiary body corporate committee members view security logs held by the principal body corporate?

By admin,

I live in a complex with a Layered Scheme. We have Precincts 1, 2 and 3. I am the Treasurer for Precinct 3. We have a Principle Body Corporate.

Of an evening, a Security Patrol logs incidents and sends a daily report to the Principle Body Corporate's Body Corporate Manager, who then forwards it to the respective Chairs of each Body Corporate. The Security Contract is with the Principle Body Corporate.

Can a former committee member use an owner email list to contact owners about body corporate issues?

By admin,

When I was on our committee I had an email contact list for the owners. I have since updated it with information received from our strata manager.

As I am no longer on the committee, would I be able to use this list to contact owners for permission to use their details as a personal contact list if there are body corporate or building issues I feel should be discussed?

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