Can a named proxy holder be swapped if unavailable

That's an annoying one. That proxy wouldn't hold force because you're giving it to an individual, for example, naming me specifically. If one of my team shows up instead because I'm at home sick, they wouldn't be able to use that proxy form.

The strata managing agent should be on the ball and give the owner a call to say the named person can't make it today. The owner can then decide to do nothing, which is fine, or issue a new proxy naming whoever will be attending instead. Once that's done, the new proxy is submitted and everything proceeds as normal.

Strata managing agents need to be prepared for the AGM. Print out attendance lists and go through the proxies. There have been situations with blackouts, printers running out of paper, all sorts of things that can happen in an office on any given day.

So preparation, even for a small block, matters. Print out your documents in the morning, check the proxies folder, and make sure you're ready to go. You don't want to be running late at four o'clock trying to print the owners' list. It happens to all of us.