Our committee is working on a proposal to upgrade the exterior of the building by replacing all windows, which will incur a cost of several million dollars. There are 66 apartments. The work is NOT essential and window replacement for common use areas is already provided for in the Sinking Fund Forecast.
What type of motion will be required and how many votes are needed for the motion to be passed?
If an owner submits a motion to the committee with explanatory notes, what must be shown on the agenda for the committee meeting considering the motion? The full motion and explanatory notes or simply "Owners motion - Lot xx"?
What information should be provided in the minutes? We are a Standard Module.
Our BCM has stated that they require at least 3 months to prepare for an AGM, and have said that all motions must be submitted before the cut off date. How do we comply when quotes for any big maintenance issues in the complex are usually only valid for 30 days?
Also, our Budget meeting is scheduled for mid-March. Shouldn't agenda and motions be submitted just following the budget meeting? Can we put forward a motion to alter the meeting dates appropriate to the issues within our complex?
We have our AGM coming up next week and I put three motions forward but the background to the motions was not included when the information was sent out. Now owners won’t understand the rationale behind my motions being put forward and therefore probably not vote for them, which has put me at a disadvantage.
Is it the role of the Secretary to check the AGM papers include motions plus submitted information before they are circulated?
If a Queensland lot owner submits a motion for the AGM, are they required to obtain quotes if the cost of giving effect to the motion/proposal is more than the relevant limit for major spending for the community titles scheme?
Thus, where the major spending limit is say $300,000 and the cost of giving effect to the owner's motion is, say $50,000, does the owner need not obtain quotes? Or is it sufficient to include, in the motion, a statement that the cost be capped, or not be more than, say $60,000?
We have two motions about the appointment of a Body Corporate Manager for our AGM. One was submitted by the committee giving a choice of three options. Another was submitted by an owner to appoint a different BCM.
Can these motions be combined into one now giving a choice of four options? If not, does it make much difference about the order in which they are presented?
If an owner submits a proposal to the Committee meeting, and the majority vote to reject the proposal, is the Committee obligated to explain why it has been rejected other than "rejected by majority vote"?
If the answer is yes they must provide context. How are they to communicate this context - through meeting minutes, or any other form of communication?
If the end of the financial year falls on the weekend, do motions and nominations have to be submitted by the close of business on the last business day of the financial year? Can the committee secretary hold any nominations they receive until the AGM is about to be called or must they be submitted to the systems manager, who would be organising the AGM, before the end of the financial year?
Would s.38 (2) of the Acts Interpretation Act 1954 (Qld) mean that the due date for lodgment of documents eg owner motions and cmttee nominations would be extended to the next working day ie Monday if the deadline is a Friday?