Our current bylaws do not allow pets in any common areas. We have a large common area in our complex that has never really been used. It is not easily accessible and some lot owners do not know this area exists.
How can I propose a motion to create a bylaw that changes the unused space into a dog friendly area?
For our recent AGM, the agenda shows the committee submitted two separate motions related to the engagement of one of two body corporate management companies. The supplied voting paper shows the motions as a group of same-issue motions. Further, one of the motions includes some other unrelated motions to be voted together in one decision with ordinary resolution. Each voting paper refers to an explanatory schedule.
Our AGM is due by the end of August. The committee advised they were delaying it until the end of September, one month past the required timeframe, so they could continue with the current committee to address ongoing building issues.
We have been advised there will be a further delay for the AGM, and they have provided no date.
They acknowledge in writing this is not legal and not in accordance with the BCCM Act. They have not applied for an extension.
Is it reasonable or legal for the committee to delay the AGM without consulting all owners? What can we do?
I would like to submit a motion proposing we reduce levies by $100 per quarter from 1 December 2023. Most owners have experienced a significant rise in costs. Due to poor workmanship, court action has resulted in $300,000+ not being paid to a company. Approximately $150,000 is needed to repair the failed work, which leaves $150,000 unallocated. How do I phrase the motion so it's not ignored or thrown out?
We live in a 15 storey apartment building. Our fire escape doors do not lock from the inside, so once someone enters the fire stairs, they can access all floors. Can the body corporate lock these doors from the inside to improve security? What requirements apply for fire egress and safety?
An owner submitted a motion to the committee before a committee meeting. The committee discussed part of the motion, but the minutes did not include the full motion as required by the Accommodation Module.
The minutes are not a full and accurate record of the meeting. If the committee votes to confirm that these minutes are a true and correct record, does that make the committee complicit in minutes that do not comply with the Regulation?
Our body corporate is voting on a motion for painting our unit complex. The motion asks whether to paint and which of the two painters is preferred. Can an owner indicate their preferred painter even though they vote no to the motion? In this case, their preference for a painter still counts if the motion passes.
How long are committee and body corporate motions valid for? The committee in my eight lots, standard module, BFP scheme in QLD has put forward the occasional pest control or maintenance motion with quotes and a job description. Regularly, considerable time passes before the work is carried out - or at all.
Similarly, the body corporate has passed a motion for maintenance work with a quote but no timeframe. The work hasn’t been done seven months later. Is a timeframe applicable if none is mentioned in the motion? If the original quote is no longer valid, is the motion valid?
How should we deal with the electronic voting agenda for our upcoming AGM? Why does the agenda have the details of our 22/23 insurance policy rather than our current insurance policy held by the body corporate for 23/24?
The notice of the Annual General Meeting describes the current year's (23/24) insurance. However, the electronic voting agenda description refers to last year's (22/23) insurance. Over 20% of owners have voted electronically. We are concerned voters may not have recognised the error.