Can a former lot owner be reappointed as secretary by proxy

The secretary is a committee position, so before selling their lot, your secretary would have been elected to that role at an Annual General Meeting.

Any lot owner may appoint a proxy for a maximum of 12 months. Any lot owner, or their valid proxy, is eligible to serve on the committee.

When your secretary sold their lot, their committee position became vacant. If a vacancy occurs and at least three committee members remain, the committee may either leave the position vacant or co-opt a member of the owners corporation. This is a committee decision and does not require a vote of the owners corporation.

In your case, the committee has likely co-opted the former secretary back onto the committee using the proxy they now hold.

In many situations, this is a positive outcome. A knowledgeable, experienced, and engaged committee member can be of great value to the owners corporation.

This arrangement will continue only until the next AGM, when the committee must be re-elected. If the secretary wishes to renominate, they will need to be granted a new proxy to represent that lot owner.