How many days does the Body Corporate have to distribute meeting minutes? Is it 14 days?
Is the Body Corporate required to respond to correspondence within 6 weeks? If this is the case and this is not happening, how do we enforce this?
Our Queensland property is a Building Format Plan and we come under the Accommodation Module. Our Body Corporate Managers have advised that they should attend our Body Corporate meetings and prepare the Minutes. Of course, this would be at a cost.
They have advised us that the Commissioner's Office will not accept Minutes that are not prepared by a Strata Management Company in the event of a dispute. This information implies that any Minutes our BC Secretary prepares are not valid. Is this correct?
My wife and I attended a committee meeting as observers. At the meeting, during the delivery of the Caretakers report, the caretakers made defamatory comments specific about named owners, and another comment regarding a group of owners being drunk and disorderly.
This was not recorded in the minutes and when I challenged the Chair and secretary about this, they advised that the minutes are only required to reflect motions, votes and decisions. They refused to change the minutes.
Should the minutes be changed to reflect the discussions?
I attended a formal committee meeting recently as an observer. The meeting covered a number of minor agenda items, then the Chair told those present that the committee was going to discuss a legal matter and that all observers need to leave. A number of important agenda items were not covered.
What is the standing of any agenda items voted on after residents were asked to leave?
Can these votes be added to the minutes even though no residents were allowed to be at the meeting?
Our body corporate manager provides different committee meeting agendas for committee members and owners.
Owners are sent a 'notification' of the meeting, with generic agenda items that never change and don't have any specific information, e.g. business arising, ratifying VOC's, general business, etc.
The committee's agenda includes dot points of the specific topics and motions to be discussed at the meeting.
Why are there different versions? Are owners allowed to know what's to be discussed at the meeting?
When the body corporate levies notice for the third quarter of the financial year was issued, it became apparent there was an error involving the GST component of the calculations for quarterly payments displayed in the AGM agenda. The quarterly levy amounts approved by the body corporate at the AGM did not agree with the calculations in the lot budget summary.
The committee voted to issue updated AGM minutes with amendments to the approved quarterly amounts.
Our chairperson controls what happens in the scheme but does not communicate decisions to other owners or committee members unless requested. Despite this, the building has ongoing leaks in multiple areas and long neglected maintenance, and there is reluctance to take action.