Do body corporate motions expire or have timeframes?

By admin,

How long are committee and body corporate motions valid for? The committee in my eight lots, standard module, BFP scheme in QLD has put forward the occasional pest control or maintenance motion with quotes and a job description. Regularly, considerable time passes before the work is carried out - or at all.

Similarly, the body corporate has passed a motion for maintenance work with a quote but no timeframe. The work hasn’t been done seven months later. Is a timeframe applicable if none is mentioned in the motion? If the original quote is no longer valid, is the motion valid?

AGM Insurance Details: Does it matter if the agenda is incorrect?

By admin,

How should we deal with the electronic voting agenda for our upcoming AGM? Why does the agenda have the details of our 22/23 insurance policy rather than our current insurance policy held by the body corporate for 23/24?

The notice of the Annual General Meeting describes the current year's (23/24) insurance. However, the electronic voting agenda description refers to last year's (22/23) insurance. Over 20% of owners have voted electronically. We are concerned voters may not have recognised the error.

Can a chairperson invalidate agm motions on their own?

By admin,

At a previous AGM, I was told it was too late to question account anomalies.

In the latest AGM information, one resolution put forward by the committee (on a very controversial matter) contains incorrect information. On another motion to amend the service contractor's contract, the common practice of having this looked over by our legal firm was waived. I have noted a variance from the original contract.

Having expressed my "concerns" before the actual AGM, I am still being told that both matters remain to be voted on.

Is a motion for major works valid without quotes?

By admin,

At our AGM, the committee put a motion to the body corporate for major works. The committee provided no quotes to the body corporate, but they did provide an estimated cost that exceeded committee and major spending limits. The committee sought body corporate approval up to the estimated cost and advised it would subsequently obtain two or more quotes. The committee would then decide which quote to accept. The motion passed. Was the motion valid?

Can AGM motions be condensed into a one-page voting sheet?

By admin,

Motions for the AGM can be up to 15 pages long and are received by email. Many owners don't have the time to come to the meeting and don't vote by email because it requires printing out all the pages, filling them in, scanning them, and then returning them. Can the motions be condensed onto a one-page voting sheet with the motion number and "Yes," "No," or "Abstain" printed beside them on the same line with a short three- or four-word description?

Can a caretaker be prevented from attending an AGM?

By admin,

We operate under the Accommodation module. Our chairperson recently wrote to our caretaker advising they are not allowed to attend our AGM. Our caretaker isn't a lot owner. As the caretaker is automatically a non-voting committee member, can the chairperson and/or the committee do this?

Can an EGM chair refuse late motions or discussion?

By admin,

Our community manager chaired the EGM. Without giving a reason, they refused to table motions received two days before the meeting. They refused to hear motions or owners' issues during the EGM, instead offering to discuss issues at a separate informal meeting after the EGM. Is this a breach of legislation?

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