At our recent AGM, two matters were discussed that were not specified on the agenda.
Both items were raised verbally. The first was under ‘Maintenance’. The second matter, requiring a special resolution, was introduced in our Zoom meeting by a new owner under ‘Matters Arising.’
Can significant matters that require special resolutions can be raised verbally under a general heading at an AGM?
I have a question regarding the protocol at an AGM.
Recently we had a number of motions to be considered by the Owners Corporation.
As each motion and the explanation was read to the Owners the Chairperson finished with the words “The Committee supports this motion” or “the Committee does not support this motion”.
The motions supported by the Committee were passed and the motions not supported by the Committee failed. In addition to this, each Committee member held a proxy for Owners not able to attend.
We recently had an EGM via pre-meeting electronic voting. One of the motions was to add 8 new by-laws. Should there have been 8 separate motions so each new by-law could be considered individually, or can all 8 be considered as 1 motion. I voted to disapprove the motion, as I agreed with some of them, but disagreed with others.
A committee meeting was called by our strata manager with a written agenda containing a few fully written-out motions.
At the meeting, I proposed a motion concerning a topic under discussion for the committee to adopt. The topic had been included in the meeting agenda. It was not an issue that required approval at a general meeting.
Our strata manager was chairing the meeting. She ruled my proposed motion 'out of order' because the actual wording had not been included in the published agenda for the meeting.
At a Community Association AGM (for a community association with precincts), can you amend a motion in the meeting and then the motion be voted on and passed?
The motion was for levies, and it was amended to increase the levies by approx $100k during the meeting and then voted on.
In previous meetings, the strata managing agent has advised that a motion can not be changed in a meeting. It must be voted on as written or lost and a new motion raised at another meeting. I feel we have received very conflicting and confusing advice.
I proposed a Motion for our last AGM within the correct guidelines and timing, that being, that future Annual General Meetings, Extraordinary General Meetings and General Meetings be held at 6 pm instead of 10 am on a weekday, so that proprietors who cannot make it during normal business hours could attend.
The Strata Manager informed the Secretary that it was their office policy not to have meetings out of business hours, as a result, my Motion was denied from being on the Agenda. I believe this is a serious breach of the Strata Titles Regulations for NSW.
When a Strata Committee agenda is sent to non Strata Committee members, should it include the attachments mentioned in the agenda? If not, why not?
A Strata Committee meeting agenda has been sent regarding approval for the installation of a new kitchen. This is the motion:
MOTION 2: LOT 4 KITCHEN RENOVATION APPROVAL: THAT the strata committee approve the minor works application for lot 4 as per the attached application and documents.
Should the agenda have included the application and documents?
I am the Secretary of our Strata Committee. When it comes to preparing for Strata Committee meetings, I struggle with the format of the agenda (not the content). I have searched online and come across many samples.
Is there a Strata Committee agenda I can refer to?