Question: A resident lot owner in our small strata scheme does not attend the AGM but, after a few days, sends an abrupt email demanding an ‘Overview of the Meeting’. As secretary/treasurer of our owners corporation, am I obliged to send this, or should they wait for the meeting minutes?
Answer: Given they chose not to attend (either in person or via proxy), you should feel comfortable advising them that they can wait to receive the minutes of the meeting like all other owners who didn’t attend.
You have no obligation to send an ‘Overview of the Meeting’, as the meeting’s minutes are exactly that!
As a courtesy, you may wish to provide the owner with a summary of the more material outcomes of the meeting (the budget, any special or unanimous resolutions, contentious agenda items, etc).
If it isn’t the first time the owner has done this, I would remind them that they had the opportunity to appoint a proxy for the meeting, and that person could have relayed an ‘overview’ to them directly. Given they chose not to attend (either in person or via proxy), you should feel comfortable advising them that they can wait to receive the minutes of the meeting like all other owners who didn’t attend.
Callum Wilson The Strata Shepherd E: info@thestratashepherd.com.au P: 0431 925 908