Question: If a committee confirms incomplete minutes, are they in breach of the legislation?
An owner submitted a motion to the committee before a committee meeting. The committee discussed part of the motion, but the minutes did not include the full motion as required by the Accommodation Module.
The minutes are not a full and accurate record of the meeting. If the committee votes to confirm that these minutes are a true and correct record, does that make the committee complicit in minutes that do not comply with the Regulation?
Answer: Consider how important it is to pursue a question of ‘full and accurate’.
The question of ‘full and accurate minutes’ comes up a lot. Like, really, a lot. We guess that’s because people can get very particular about what they are meant to have said or not said. Fair enough: as Cher says, words are like weapons, they wound sometimes.
While there’s a definition of ‘full and accurate’ in section 63(6) of the Accommodation Module (equivalent provisions of other Modules), it is still somewhat open to interpretation. So, if a lot owner believes the minutes are not accurate, they’d want to bring that up with the committee and request the requisite change (aka, a self-resolution). If that is not successful, there’s the dispute resolution process in the Commissioner’s Office. The adjudicator would need to make a determination about whether the minutes were accurate, and you’d need to make your case on why they were not. In other words, we – respectfully – think it’s a roll of the dice, because an adjudicator will also consider the detriment caused.
Which leads us to a question for you: what difference does it make in the grand scheme of things if the ‘complete motion’ isn’t included? We don’t mean for that to sound facetious. It’s more about inviting you to consider how important it is to pursue a question of ‘full and accurate’, or whether there may be another strata hill for you to die on, so to speak.
This is general information only and not legal advice.
This post appears in the April 2026 edition of The QLD Strata Magazine.
Chris Irons Strata Solve E: chris@stratasolve.com.au P: 0419 805 898
