This article discusses whether strata committees must record resident correspondence in minutes, explaining why noting issues clearly can help if disputes or by-law breaches arise.
Question: Can a resident request how the committee record their correspondence in the minutes?
A tenant has written to the strata committee about rules relating to hanging washing on the line. They insist the committee record their name and email contents in the minutes. Can the committee ignore the request and merely note in the minutes that “correspondence relating to hanging of washing was received, discussed and replied to”?
Answer: It is advantageous to the strata committee to take comprehensive records.
Theoretically, yes, however, it is advantageous to the strata committee to take comprehensive records should the strata committee/owners corporation wish to pursue a breach of by-laws/Notice to Comply process i.e. the email and minutes of the meeting would be supporting documentation in case the matter escalated.
This post appears in Strata News #668.
Leanne Habib Premium Strata E: info@premiumstrata.com.au P: 02 9281 6440