Question: I understand that the Strata Manager has the duty to table the proxies they hold, but how should proxies be tabled at an online meeting?
Our Strata is covered under the Strata Titles Act 1988. Most of our AGMs have at least 50% of owners phoning into the meeting. What is the best practice that Strata Manager should apply when handling proxies.
I understand that the Strata Manager has the duty to table the proxies they hold, but how should proxies be tabled at an online meeting?
Answer: The question of best practice in handling proxies is the same regardless if you held a meeting in person or via any other form of technology.
The question of best practice in handling proxies is the same regardless if you held a meeting in person, on the phone or via any other form of technology.
All proxies should be received by the manager by the appointed time and should be clearly and correctly completed.
If the Strata Manager or another appointed proxy is the elected proxy for the owner, the manager / or other appointed proxy should read out how the owner is to vote on each item. If owners have attended in person, they can request to sight the proxies.
If the owner has not written their decision on the proxy for an item, the manager should advise that the owner has abstained and not cast their personal vote.
Should the meeting be a full electronic meeting via a website and there is no owner interaction, the manager will record the owner’s decisions on the minutes and the proxies, upon request, can be made available for owners to site.
As always, if you feel something is not right, speak to your manager and or committee members on the process. Working together is a better outcome for your community.
If you still have further questions you may be able to raise this with the industry association Strata Community Association (SCA)
This post appears in Strata News #611.
Tyson D’Sylva Ace Body Corporate Management E: tyson.d@acebodycorp.com.au P: 08 8342 1544