Question: Recent minutes did not mention the attendance of the (non owner and non proxied) son of an owner. I am being told that only owners names will be listed as attendees. Is this correct?
Recent minutes did not mention the attendance of the (non owner and non proxied) son of an owner. The owner was also present. The son was elected to the Strata committee as chair, nominated by the owner and voted by other attendees. I am being told that only owners names will be listed as attendees and that is why this person’s name is not on the minutes. But surely, we should include all those who attended?
Answer: Good minute keeping practice dictates that all attendees should be recorded.
In our view, good minute keeping practice dictates that all attendees should be recorded albeit non-owners, other guests and invitees should be recorded in a separate list.
The strata legislation states that the Owners Corporation must keep full and accurate minutes of its meetings that include minutes of all motions passed at its meetings – in order to satisfy the “full and accurate” requirement, we consider that that would include a comprehensive list of attendees whether owners, proxies or otherwise.
This post appears in Strata News #525.
Leanne Habib Premium Strata E: info@premiumstrata.com.au P: 02 9281 6440