Question: I am the Secretary of our Strata Committee. Is there a Strata Committee agenda I can refer to?
I am the Secretary of our Strata Committee. When it comes to preparing for Strata Committee meetings, I struggle with the format of the agenda (not the content). I have searched online and come across many samples.
Is there a Strata Committee agenda I can refer to?
Answer: See our template agenda below.
A great strata committee agenda is critical for managing a smooth, productive and well run Strata Committee meeting. One of the main signs that a Strata Committee is not working effectively together is when matters get rolled over from meeting to meeting without any action. In almost all instances, matters should be discussed and voted on, postponed to a determined date (ie in one years’ time) or voted down as no longer being relevant (ie a matter carried forward from the last meeting that has now resolved itself).
Our template agenda is as follows:
Motion 1 – Minutes
A motion to consider the minutes of the last meeting.
Motion 2 – Matters Arising
A motion listings matters arising from previous meetings, with a detail on the action to be taken. EG – Balcony railings – THAT the quotations for balcony railings be tabled and approval be given to accept one of the following quotes:
- ABC at a cost of $X; or
- XYZ at a cost of $X.
Motion 3 – Financial Statements
A motion to table and discuss the interim financial statements for the last period and a sub motion to table and discuss the arrears report.
Motion 4 – Building Managers Report
A motion to table the Building Managers report and list any items for action. The final items should be a motion THAT any other repairs and maintenance items be discussed and actioned.
Motion 5 – Other Matters
A motion to list any other matters for consideration.
Motion 6 – Applications
A motion to approve or ratify any pets or renovation applications that the Strata Committee can vote upon.
Motion 7 – Residents Feedback or questions
A motion for owners to ask any questions of the Strata manager, Building Manager or the Strata Committee.
Motion 8 – Next Meeting
Date, time and place of the next Strata Committee Meeting.
If you would like a draft template, I would be happy for LookUpStrata clients to email me to assist. See below for my contact details.
This post appears in the November 2022 edition of The NSW Strata Magazine.
Rod Smith The Strata Collective E: rsmith@thestratacollective.com.au P: 02 9879 3547