A lot owner from NSW is wondering about timing to distribute general meeting minutes. Leanne Habib, Premium Strata provides the following response.
Question: Our strata manager told me she doesn’t have to distribute the General Meeting minutes until two weeks before the next General Meeting.
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Our strata manager told me she doesn’t have to distribute the General Meeting minutes until two weeks before the next General Meeting. I’m sure the Act states 14 days from the date of the General Meeting. She now refuses to enter into a discussion about this requirement and will no longer reply to my emails.
Answer: Your strata manager’s position regarding distribution of general meeting minutes is totally incorrect.
Your strata manager’s position regarding distribution of minutes is totally incorrect if your scheme is not a large scheme .
STRATA SCHEMES MANAGEMENT ACT 2015 – SECT 6 states:
Meaning of “large strata scheme”
(1) In this Act, “large strata scheme” means a strata scheme comprising more than 100 lots or another number of lots prescribed by the regulations for the purposes of this section.
(2) When calculating the number of lots in a strata scheme for the purposes of this section, utility lots and lots used for the purposes of parking are not to be included in the calculation.
(3) The regulations may contain provisions of a savings or transitional nature consequent on a change in the kinds of schemes that are large strata schemes.
Schedule 1 Section 22 of the Strata Schemes Management Act, 2015 (NSW) states:
(1) Records to be kept The owners corporation must keep full and accurate minutes of its meetings that include minutes of all motions passed at its meetings.
(2) Distribution of minutes and records of motions Within 14 days after a meeting, the owners corporation must provide copies of the minutes of the meeting in the following manner:
(a) by giving each member of the strata committee a copy,
(b) by giving each owner a copy, if the strata scheme is not a large strata scheme,
(c) by giving an owner a copy, if the strata scheme is a large strata scheme and the owner requests a copy within the period of 14 days.
Maximum penalty: 5 penalty units.
You may wish to bring this to the attention of your strata manager.
This post appears in Strata News #171.
This article is not intended to be personal advice and you should not rely on it as a substitute for any form of advice.