This article discusses the AGM minutes approval process in strata schemes, explaining when minutes are formally confirmed and what should or shouldn’t be recorded in them.
Question: When should the minutes from an AGM be approved? Is it at the next AGM or at a general committee meeting?
When should the minutes from an AGM be approved? Is it at the next AGM or at a general committee meeting?
At our previous AGM, we spoke about, but did not come to a decision about raising levies by 65%. Where is this mentioned in the minutes?
Answer: The minutes of the AGM will be considered for approval at the next general meeting, whether the next AGM or any intervening general meeting.
It is a statutory requirement that the notice of every general meeting include a form of motion to confirm the minutes of the last general meeting of any kind – this therefore includes the AGM minutes. In your scenario, the minutes of the AGM will be considered for approval at the next general meeting whether the next AGM or any intervening general meeting.
In terms of raising your levies by 65%, if a motion is included to this effect, an explanatory note could explain the background and intention. Your strata manager might include at the end of the minutes a section entitled “discussions/matters arising” and include a mention there. Minutes of meetings do not usually include discussions/negotiations, but merely make record of the decisions made.
This post appears in the August 2022 edition of The NSW Strata Magazine.
Leanne Habib Premium Strata E: info@premiumstrata.com.au P: 02 9281 6440